Example incidents with made-up contacts. Nothing here comes from a real portal.

INC-0002 · Form “Webinar signup”

Backlog Found in your first saved scan, or made only of records created before the previous scan.

Your status: Open

What changed

• Found again: 2 records, 0 created since the previous scan. (9 Nov 2026)
• Saved in your baseline (2 records). (2 Nov 2026)

Source evidence

Form “Webinar signup” Associated source

HubSpot’s own record names this source.

Source evidence shows an association HubSpot or the email history records. It doesn’t prove what created the duplicate.

Records

These states compare Crowdfile’s own scans of your portal. They don’t say what happened in HubSpot before your first scan, and “not found” doesn’t mean a record was deleted, merged or fixed.